Employment

The incumbent must possess excellent organizational and multi-tasking skills. The position requires a demonstrated ability to work independently and professionally with minimal supervision and direction. The incumbent will have contact with high-level administrative offices requiring use of business vocabulary, tact, discretion, and judgment in all forms of communication. This position reports to the Native Nations Institute’s Operations Manager.

<st1:State><st1:place>Arizona</st1:place></st1:State> Board of Regents Minimum Qualifications:

Bachelor’s degree in Business or field pertinent to work unit AND one year of directly related administrative experience; OR, five years of directly related administrative experience; OR, any equivalent combination of experiences, training, and/or education.

Direct experience working with American Indian, Alaska Natives, or other Indigenous groups and/or communities.

Demonstrated skill in advanced computer applications in Word, Excel, Access, and working knowledge of PowerPoint.

Additional Minimum Qualifications:

Ability to perform and prioritize a variety of simultaneous tasks.

Knowledge of office and administrative practices and principles.

Working knowledge of budgeting and business procedures.

Ability to problem solve and make decisions.

Ability to effectively communicate and delegate.

Working experience with policies and procedures in a well-regulated environment, such as the <st1:place><st1:PlaceType>University</st1:PlaceType> of <st1:PlaceName>Arizona</st1:PlaceName></st1:place> or similar university or governmental setting.

Excellent organizational, time-management, and interpersonal skills.

Preferred Qualifications:

Excellent oral and written communication skills.

Ability to interact effectively with a diverse array of individuals and groups.

Knowledge and skill in budgeting procedures and program monitoring techniques.

This position will provide administrative support and assistance to the staff of the Native Nations Institute for Leadership, Management, and Policy (NNI) for activities related to the Bush Foundation grant. NNI was established by the Arizona Board of Regents in January 2001, with the express purpose of serving as a self-determination, development, and self-governance resource to Indigenous nations in the United States, Canada, and elsewhere by providing leadership and management programs, policy analysis and research, strategic and organizational development, and curricular resources for Native nations.

Performs a variety of day-today administrative support activities to keep the program and staff effectively and efficiently functional, such as:

Arrange conference calls, prepare notices, agendas, minutes, manuals/packets, correspondence, supporting documents for all NNI and Bush Foundation events. This includes keying data, revisions, copying (photo and multi-media), collating/arranging for binding, name tags/plates, etc.

Arrange and/or coordinate necessary travel reservations and itineraries for all tribal participants in Bush Foundation partnership events and, as needed, NNI staff and Bush Foundation staff engaged in these events; submit travel authorizations and expense claims to Udall Center (UC) business office and/or Bush Foundation business office for document processing; and determine and prepare background materials as needed for travelers.

Assist counterpart at the Bush Foundation in logistics and planning for meetings, including but not limited to researching sites and pricing, assisting with conference room and sleeping room reservations, and assisting in the coordination of catering and equipment needs.

Coordinate with the UC business office in the preparation and monitoring of all NNI agreements with outside contractors.

Maintain manual and electronic record keeping system for all NNI and Bush Foundation events.

Prioritize workload to meet work unit operations.

Participate in meetings and conferences pertinent to area of responsibility and as directed.

Participate in special projects with staff as directed.

Travel to offsite events, as requested.

This position is fully funded by the Bush Foundation Partnership (account #559640). The position is dependent on continued Bush Foundation support.

Documents required to be attached electronically with this application:  Letter of Interest/Resume