| Serves as the Assistant and support to NACA staff. Facilitates the Executive Director’s clear and timely communication with the Board of Directors (“Board”). Arranges Board meetings, drafts agendas, meeting notices, prepares Board packets and related background material, takes minutes and follow up on action items from the Board. Similarly supports Executive Director’s work with Committees. Provides para-professional support for NACA Executive Director and professional staff, including drafting memos, letters, preparing spreadsheets, reports, etc. Makes necessary arrangements for meetings and conferences, ensuring the best value for the organization in negotiations with venue. Provides attendees with specific guidance in advance. Assembles meeting packets and background material, and disseminates to attendees in advance of meetings. Receives and screens telephone calls and visitors, maintains the Executive Director’s schedule and calendar. Develops and maintains filing systems. Receives and prioritizes incoming mail. Manages, tracks and files all correspondence. Writes and responds to correspondence as instructed. Organizes and maintains fiscal records such as: accounts payable, petty cash, donations, subscriptions, audit, tax, banking and investment accounts. Assembles information for the annual budget process. Maintains and orders office supplies. Orients new NACA employees on NACA administrative and operational processes and procedures and ensures that all logistical and administrative matters are in place. Arranges travel for NACA employees, prepares expense reports and follow-up communication as necessary. Coordinates services of NACA vendors and subcontractors as needed. Receives and processes invoices accordingly. Communicates with, and oversees services of, various vendors and subcontractors as instructed. Perform other duties as needed and assigned by the Executive Director. | 
