Executive Assistant to the Executive Director
National Congress of American Indians
Skills And Qualifications:
The Executive Director is responsible for the overall management of a growing staff team of 35 people based in Washington, DC. She oversees NCAI’s three national meetings each year and Executive Committee meetings that host over 5000 people each year. She also serves as the principal liaison with the media, other Indian organizations, non-Indian support groups, federal and state agencies, the U.S. Congress and the President’s Administration. We are looking for a hard-working, organized, proactive, and energetic professional to support the array of activities undertaken by the Executive Director by developing and implementing systems to track commitments and help manage workflow.
Employee must possess:
- Three or more years of experience assisting a high level executive or public official in a fast paced environment;
- Outstanding communication and analytical skills and exceptional attention to detail;
- Ability to professionally represent the Executive Director and the organization at all times;
- Ability to work successfully across the organizational from Board members and department Directors to junior level staff;
- Ability to think on ones feet and anticipate problems and develop solutions with minimum guidance;
- Ability to handle multiple tasks simultaneously;
- Ability to distinguish priorities with little supervision;
- Excellent, up-to-date use of technology (PCs, Windows Office, cell phones, PDAs);
- Ability to deal with sensitive and confidential information with discretion;
- Experience in travel coordination;
- High energy work ethic;
- Pro-active approach to problem identification/resolution; and
- Bachelor’s degree and an interest in Native issues required.
The ideal candidate will also possess:
Experience working with diverse stakeholders, including tribal leaders, intertribal organizations, legislative staff, federal agencies, and non-governmental organizations.
Bachelor’s degree and an interest in Native issues required
Duties And Responsibilities:
Under the direction of the Executive Director, the primary duties of the Executive Assistant include:
- Track commitments, manage and ensure appropriate and timely follow-up on internal and external requests for information or action;
- Help design and maintain paper and electronic filing systems, work with key staff to organize major organizational files where appropriate;
- Maintain key address/contact lists and Outlook email distribution lists;
- Create MS Word, PowerPoint, Project, and Excel presentations, charts, and reports as requested;
- Prepare written communications, letters, and e-mail;
- Handle all other administrative and logistic needs such as compiling all briefing materials for all trips, speeches, and meetings;
- Ensure that Executive Director has all necessary materials in a timely manner;
- Provide overall administrative support to the Executive Director;
- Assist the Administrative Team in managing the office’s daily activities; and
- As directed, provide support for senior staff in the above areas.
Salary And Benefits:
This is a salaried position that offers competitive salary and benefits (including health benefits, 401(k) plan, vacation time, etc.). Salary will be determined based on experience.
Position will be located at NCAI’s Washington DC offices and is open until filled. This is a re-posting of a previously advertised position. Previous applicants will be considered in this pool but are welcome to send updated materials. Applications will be considered on a rolling basis.
To apply, submit a cover letter, resume, brief writing sample and the names of three references, by email (preferred) or mail to: National Congress of American Indians Attn: Nketia Agyeman 1516 P St, NW Washington, DC 20005 email@example.com No phone calls please