Administrative Assistant 3

Required Qualifications: FOUR (4) years of experience and/or education as described below: • Experience in clerical, secretarial, bookkeeping, accounting, or general administrative office work. • Education involving a major study in business administration, public administration, or closely allied field. Examples of how to qualify: • 4 years of experience. • 3 years of experience AND 30-59 semester or 45-89 quarter college credits. • 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). • 1 years of experience AND 90-119 semester or 135-179 quarter college credits. • No years of experience AND a Bachelor’s degree or above. • 1 year of experience as an Administrative Assistant 2, at the Department of Ecology. Desired Qualifications: • Experience creating and implementing administrative office procedures. • Experience training others on complex processes, software or equipment. • Experience providing secretarial or office support to a large (20+) person team. If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles. Supplemental Information Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov. Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.

Duties Do you love to bring organization to chaos and check things off your ‘to-do” list while working to protect and restore the environment? The Northwest Region section of the Water Quality Program is seeking an organized and enthusiastic Administrative Assistant to support the section’s five Unit Supervisors and associated 10-person teams. You will directly support our organizational missions and goals by ensuring the administrative functions of the office are conducted in a timely, transparent, organized, and accurate manner. You will serve as the section expert in travel policies, procedures and paperwork. In collaboration with section leadership and the administrative assistant to the Section Manager, you will organize and facilitate office environment teambuilding activities, shared-space usage, safety and disaster preparedness, document accessibility, and helping new employees learn internal administrative procedures and tools. What you will do: • Provide confidential administrative support to the Unit Supervisors and staff. Maintain confidentiality of information and records with personally identifiable information, and of Unit enforcement actions. • Support Unit Supervisors with their schedules and electronic calendars with an emphasis on 1:1 meetings with unit staff, huddles, unit/team meetings, field visits, and work group meetings. • Take notes at meetings upon request. Adjust note-taking style based on meeting needs. Prepare meeting summaries, action item lists, and distribute to Unit Supervisors and/or other attendees for review and follow up. • Following Agency accessibility standards and good business practices, proofread and finalize letters and memos for the section manager’s and unit supervisor’s signatures and as requested by section employees. • Learn and maintain working knowledge of state travel regulations and use of appropriate state contracts and travel agencies. Make Ecology contract-based travel arrangements for Section employees and non-agency personnel. Review travel paperwork for accuracy, and for compliance with Agency policies and procedures. Take responsibility for keeping staff informed of changes and updates in travel regulations, policy and procedures, including developing and delivering trainings for new employees and annual refresher trainings for section employees. • Assist the section with scheduling and organizing meetings, trainings and public events which may include attendees from the Agency, other agencies, Tribes, interested parties, and the public. Effectively use electronic resources to identify availability and poll large groups for scheduling. Assist subject matter experts with meeting packets, brochures, and signage, and assist with sign-in/attendee lists. • Learn and maintain a working knowledge of Shoreline building conferencing equipment, including but not limited to a range of screens, microphones, headphones, cameras, computer connections and applications. Troubleshoot media problems in-person and online in hybrid meeting settings.

$49,454.88 - $66,414.60 Annually