Community Events and Hospitality Coordinator

The Community Events + Hospitality Coordinator is a full-time, in-person position, paid at an hourly rate. This role supports the daily operations, events, garden, and communications of Burning Cedar Sovereign Wellness (BCSW). The ideal candidate is reliable, organized, and community-oriented, with the ability to maintain a clean, welcoming, and culturally grounded space. The coordinator plays a key role in upholding our values, maintaining our space, and supporting Indigenous foodways and cultural education.

This position includes regularly scheduled shifts Thursday through Monday, 11:00 AM to 6:00 PM, with additional hours and/or shift adjustments based on events or other activities.

The Community Events + Hospitality Coordinator is expected to be on-site during all regular open hours, except when off-site events require their presence elsewhere. Some schedule flexibility is allowed with prior notice.

This is a full-time hourly, non-exempt position with benefits. Must be available to work weekends and occasional evenings based on program and event needs. Information regarding benefits, paid time off, scheduling, and other employment policies can be found in the Burning Cedar Sovereign Wellness Employee Handbook.

QUALIFICATIONS

Preferred:

Experience with Indigenous community programs, cultural education, and/or traditional foodways.

Experience cooking for large community events or catering operations.

Required:

Experience with Indigenous community programs, cultural education, and/or traditional foodways.

Experience cooking for large community events or catering operations.

Self-motivated, organized, and able to work both independently and collaboratively.

Strong communication and organizational skills.

Comfortable working outdoors in varying weather conditions.

Valid driver's license, current vehicle registration & insurance.

Reliable transportation and ability to lift up to 50 lbs.

Commitment to Indigenous values, cultural sensitivity, and intergenerational community engagement.

Comfort with basic technology (email, Google Drive).

KEY RESPONSIBILITIES

(Percentages are estimates and may shift seasonally or as program needs evolve.)

1. Community Meal + Catering Support (35%)

Assist Executive Director with catering customer communication and event planning

Prep, cook, and serve meals for catering events and community programs

Maintain awareness of the full events calendar to ensure the kitchen is prepared for all upcoming caterings and community events

Maintain cleanliness of all kitchen workstations, tools, equipment, and storage areas according to health,safety, and hygiene standards.

Maintain a valid Tulsa County Food Handler's License.

2. Community Event & Visitor Support (30%)

Greet and orient visitors and participants; assist with hands-on activity stations

Support setup, breakdown, and logistics for events (chairs, tables, A/V, signage, refreshment stations)

Document events with photos or notes (with consent) for internal records; organize and maintain sharedfolders; collect participant feedback and assist with event or catering requests

Assist with participant check-in and registration for workshops and events

Answer basic questions from visitors and direct community members to appropriate staff or resources when needed.

3. Facilities, Hospitality & Administrative Support (35%)

Maintain and organize supplies for workshops, events, and community meals

Prepare printed materials (sign-in sheets, labels, name tags) and maintain simple internal logs

Refill water, coffee, and tea stations; perform basic facility upkeep, cleaning, and animal care

Monitor inventory of commonly used supplies and notify supervisors when restocking is needed.