Executive Assistant

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Job Description

Position Overview

The Executive Assistant will provide administrative support to the Native Arts and Culture Foundation’s President/CEO. They assist the President/CEO with daily responsibilities, special projects, travel, to-do lists, and more. To succeed in this position, the Executive Assistant will receive direction from the President/CEO and the Director of Operations. The Executive Assistant is impeccably organized, can liaise with the entire office, anticipate what needs to be done, and can express their diversity and equity lens with ease. The Executive Assistant will also provide support with the office environment as well as special projects and assist with office-wide activities. This is an excellent position for individuals with experience in nonprofit support, in art-related business, and for individuals with an excellent understanding of diversity, equity, and inclusion in arts, nonprofits, and the Native community. Previous experience in supporting executive leaders, board members, or other high-level staff is highly desirable.

Skills & Qualifications

Qualifications 5+ years of applicable work experience Proven relationships and experience working in, for, and/or with Native communities Knowledge of nonprofit organizations, nonprofit administration, and prior experience supporting and working with senior-level management Demonstrated strength in interpersonal skills Ability to handle sensitive situations and maintain confidential information Strong technical skills with proficiency in Microsoft Office Suite Excellent written and verbal communication skills with an ability to interact with diverse groups Exceptional organizational skills, with the ability to manage multiple priorities and deadlines while maintaining a high level of attention to detail and accuracy Track record of success contributing to a cooperative and productive working environment Strong understanding and application of diversity, equity, and inclusion principles Experience with Board of Directors activities and governance activities

Duties & Responsibilities

Position Responsibilities Supports President/CEO in-person and virtually Provides administrative support to the President/CEO by scheduling meetings and events o managing travel arrangements o assisting with written and other correspondence (email, letters, and phone calls) o managing information flow in a timely and accurate manner Provides administrative support and communications pertaining to board-related meetings, activities, events, and travel arrangements Maintains meeting and office spaces (setting up before meetings, ensuring a clean space, and stocking meeting supplies) Maintains office equipment and supplies through, order/purchase office/equipment supplies; monitors all office equipment operations; troubleshoots failures by calling for repairs Using technical tools (hardware and software) such as VoIP systems and mobile apps and supporting staff with usage Schedules and attends staff meetings, takes and disseminates minutes, and notes follow-up items Assists in the coordination of NACF events and actively participates in planning committees as needed Works independently and within a team on special and ongoing projects at the request of the President/CEO and Director of Operations Performs minor bookkeeping tasks and supports expense reporting for President/CEO Assists President/CEO with filing of hardcopy and electronic documents and materials and transferring materials to the cloud Able to maintain high levels of discretion and confidentiality Adept at coordinating travel schedules with bookings, accommodation, setting up meetings for trips with a detailed itinerary. On occasion will be asked to travel with the President/CEO

Salary & Benefits

$70,000-75,000 annually

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