Individual Giving Assistant

The Assistant’s responsibilities include supporting the work of the Associate Director of Individual Giving and the Individual Giving team. Working in the Longmont office, the Assistant will report to the Associate Director of Individual Giving. The assistant should have strong communication skills, be solutions-oriented and self-motivated, and have strong organizational skills.

The Individual Giving Assistant’s primary responsibilities include:

• Conducting Raiser’s Edge data entry;
• Updating the Associate Director of Individual Giving’s portfolio;
• With direction from the Associate Director of Individual Giving, coordinating individual donor reports;
• Coordinating and managing individual donor profiles/prospect research;
• Coordinating and managing individual donor events; and
• Organizing and managing multiple projects.

EDUCATION AND EXPERIENCE Minimum Requirements • Associate’s Degree • 1+ years of relevant experience in an Administrative Assistant position • Strong computer skills, including MS Outlook and Office applications (Excel, PowerPoint and Word) Preferred Requirements • Bachelor’s Degree • 2+ years of relevant experience in clerical or office administration • Blackbaud Raiser’s Edge software experience • Experience with, and knowledge of, nonprofit organizations and best practices • Knowledge of and familiarity with Tribal sovereignty and the historical and contemporary legal development and workings/status of Tribal Nations (highly desirable) • Demonstrated experience working with diverse cultures/audiences, and specific experience with American Indian, Alaska Native and/or Native Hawaiian communities and cultures 4 KNOWLEDGE AND SKILL REQUIREMENTS • Comfortable learning new software and databases • Excellent customer service and interpersonal skills • Strong written, verbal, and listening communication skills • Positive attitude and effective in working with people at all levels of experience/proficiency • Demonstrated ability to work in a team environment • Competent self-starter who takes initiative and works independently • Strong administrative ability with keen attention to detail • Organizes, prioritizes, and manages multiple projects, and works under pressure to meet deadlines on multiple job assignments • Strong analytical and problem-solving skills MEASURES OF SUCCESS 1. Excellent organizational and communication skills 2. Conducts timely, consistent and accurate data entry 3. Conducts timely, consistent and accurate portfolio for associate director of individual giving 4. Generates timely and accurate reports for individual donors 5. Conducts prospect research and generates donor profiles 6. Coordination and management of individual giving donor events 7. Complies with all First Nations’ standards, policies, and procedures 8. Demonstrates teamwork and collaboration with all colleagues PHYSICAL REQUIREMENTS AND WORKING CONDITIONS • Regular computer use throughout the day, ability to sit for lengthy periods of time • Stand and walk for periods of time up to one hour during an 8-hour day • Capable of communicating and interacting with leadership, staff and associates • Noise in the work environment is usually moderate • Lift, push, pull, carry various objects of 1-10 pounds on occasion • Availability to travel occasionally • Hybrid work schedule possible after first 90 days of employment (two days in office, two days at home) First Nations makes every effort to provide reasonable accommodation to staff to perform their essential job functions.

ESSENTIAL JOB DUTIES

Essential job duties are performed in adherence to First Nations’ standards, policies, and procedures, and to local, state and federal laws and regulations. Reasonable accommodation may be made, if requested, to enable individuals with disabilities to perform the essential functions of the job. 2 This job description is not designed to cover or contain a comprehensive listing of job duties. First Nations is a collaborative organization that relies on teamwork. Other job duties may be assigned as needed. MANDATORY COVID - 19 VACCINATION First Nations requires all staff to be fully vaccinated against Covid-19. First Nations follows the Center for Disease Control’s (CDC) COVID-19 vaccination recommendations. The selected candidate must provide proof of full vaccination against COVID-19 prior to hiring by submitting vaccine documentation to Simone Klein at sklein@firstnations.org.

INDIVIDUAL GIVING ASSISTANT’S ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Individual Giving Administration: With direction from the Associate Director of Individual Giving, the Individual Giving Assistant coordinates and supports First Nations’ Individual Giving team including: • Coordinating and managing the individual giving team meetings and check-ins with attention to: o Scheduling o Notetaking o Reminders, follow up and next steps • Managing the donor services email • Managing the personal monthly thank you notes, as well as • Managing and maintaining internal processes for individual giving team • Managing the processing of invoices/payments • Managing the shipping/mailing for individual giving team • Assisting in coordination of in-person and virtual meetings • Managing Associate Director of Individual Giving’s credit card and travel expense reports • Managing board report updates for individual giving team o Providing strong, solutions-oriented customer service to individual donors, including promptly responding to requests and phone calls • Providing administrative support to individual giving team Raiser’s Edge Database: Under the guidance of the Associate Director of Individual Giving, the Individual Giving Assistant ensures the integrity of First Nations’ Raiser’s Edge database by conducting timely and reliable data entry, and maintaining up-to-date records, all with an eye on quality control. 3 JOB TRAINING & PROFESSIONAL DEVELOPMENT Under the guidance of the Associate Director of Individual Giving, the Individual Giving Assistant is committed to maximizing training and professional development opportunities afforded by First Nations by: • Identifying and advocating for training needed to effectively and efficiently carry out the job duties of this position; • Developing an annual individual training and professional development plan and related timeline; and • Setting specific and measurable performance goals annually. WORKPLACE CULTURE The Individual Giving Assistant is committed to: • Modeling First Nations’ Mission, Vision, and Guiding Principles; • Serving First Nations’ staff and community partners with an eye to customer service; • Contributing positively to a diverse, equitable, and inclusive work environment where team members experience a sense of belonging; and • Finding ways to integrate First Nations’ Mission, Vision, and Guiding Principles into meetings and conversations with team members and colleagues.

$47,000-$62,000 annually