Staff Accountant

We are seeking a motivated and detail-oriented Staff Accountant to join our remote finance team. This position is responsible for maintaining accurate accounting records, processing accounts payable, supporting audit-related activities, managing expense platforms, and assisting with financial reporting for our growing organization. The ideal candidate will be a proactive team player with prior nonprofit accounting experience, strong organizational skills, and proficiency with QuickBooks Online, Bill.com, Divvy, and Google Workspace.

Qualifications:

Bachelor’s degree in Accounting, Finance, or related field (required)

2–4 years of professional accounting experience (required - nonprofit sector strongly preferred)

Direct experience processing accounts payable (required)

Prior remote work experience (required)

Ability to manage multiple deadlines and projects, working independently in a fully remote environment (required)Proficiency in QuickBooks Online, Bill.com, Divvy (Spend & Expense), and Google Sheets/Drive (required)

Strong knowledge of US GAAP and non profit accounting practices

Excellent attention to detail and organizational skills

Strong written and verbal communication skills

Demonstrated reliability and a genuine interest in supporting the organization’s mission and financial integrity

Experience with payroll, 1099/W9 compliance, and audit support is a plus

Preferred Experience

Experience compiling audit documentation

Preparing financial statements

Streamlining digital file systems

Key Responsibilities:

Accounts Payable: Process, code, and pay bills through Bill.com; ensure timely and accurate vendor payments

Expense Management: Monitor, record, and reconcile expenses in Divvy and QuickBooks Online; follow up on incomplete or unapproved transactions

Monthly Reconciliations: Assist with account reconciliations and prepare monthly reconciliation reports

Audit & Compliance: Gather documentation for external auditors; assist with audit requests and ensure timely responses

Payroll Support: Serve as a backup for payroll processing

Financial Reporting: Draft monthly and interim financial statements for management review

Vendor Management: Maintain W-9 files, process and issue 1099s, and ensure vendor compliance

File Organization: Maintain and organize accounting files via Google Drive

Custom Reporting: Prepare tailored reports as needed

Inbox & Mail Oversight: Manage the accounting inbox

Credit Card Reconciliations: Collect, verify, and reconcile AMEX statements and assist with staff credit card reconciliations

Other Duties: Fulfill other finance and compliance-related tasks as assigned